Status: Full time, exempt
Location: Brattleboro, VT
We’re looking for a new high-functioning team member to support a packed calendar of activities and high-profile events that aim to advance organic food and farming. Are you happiest with a full plate of diverse tasks and overlapping deadlines? Are you prone to creativity, curiosity, and solution-oriented thinking? Are you an analytical thinker who thrives in a fast-paced environment? If you answered, “Yes, yes I am!” then we would like to meet you. We are a fun, highly productive organization of overachievers looking for a new full-time project coordinator to work in support of our cross-functional, multi-location team from our location in downtown Brattleboro, VT.
Ensure success for major activities, events and conferences through effective project management and marketing oversight. Keep all stakeholders on track over the course of the event lifecycle; manage master calendar of events.
Serve as primary contact for all major events, facilitating strategic meetings, maintaining staff schedules, tracking and reporting on deadlines and critical path points. Establish and track timelines, milestones, and next steps; update team members, websites and associated databases. Develop and manage event-staffing plans.
Operations support for events that OTA organizes and attends. Support staff with administrative management, collateral development, inventory and shipping.
Develop marketing strategy and implementation plans to meet event goals. Oversight on event launch needs, including website management, target lists and team updates.
Facilitate event marketing and promotion. Coordinate event programming, stewardship, and collateral. Offer strategic insight to ensure the best possible attendee experience.
Provide general communications support. Serve as liaison between staff, graphic designers, web developers, printers, mail houses, photographers and other vendors. Develop OTA PowerPoint presentations, format documents to OTA style standards.
National travel required multiple times per year.
Ability to produce accurate, timely, and quality work; personal accountability for meeting objectives.
Self-starter, ability to troubleshoot and manage projects independently.
Highly organized, extremely proactive; desire to stretch beyond task list to manage up.
Flexible and able to adapt quickly to changes in priorities.
REQUIRED EXPERIENCE & SKILLSET
BA/BS degree in Marketing, Communications, Business or any field that provides transferrable knowledge to the job expectations.
Experience with event production and/or project management strongly preferred.
Attention to detail is a key competency.
Articulate communicator, strong writer, with excellent self-editing skills.
High-level computer competence, extensive knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
OTA offers a generous benefits package including medical, dental, vision, disability, life insurance and 401k contribution. Applications will be accepted until the position is filled. OTA is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, political beliefs, sexual orientation or marital/family status.